AACC Florida

RULES AND REGULATIONS FOR EXHIBITOR/VENDOR SPACE AT THE ARAB FESTIVAL

FESTIVAL MANAGEMENT: THE ARAB FESTIVAL (“FESTIVAL”) IS A PRESENTATION OF THE ARAB AMERICAN COMMUNITY CENTER OF FLORIDA. (HEREINAFTER REFERRED TO AS “FESTIVAL MANAGEMENT”) WHICH SHALL HAVE THE RIGHT, WHICH IT HEREBY EXPRESSLY RESERVES, TO MAKE SUCH RULES AND REGULATIONS AS IT SHALL DEEM ADVISABLE FOR THE SUCCESS OF THE FESTIVAL, AND TO CHANGE AND AMEND THE SAME FROM TIME TO TIME, WHICH SHALL GOVERN THE PROPER CONDUCT OF SAID FESTIVAL AND THE USE OF THIS CONTRACT AND THE SPACE HEREIN RESERVED BY THE EXHIBITOR VENDORS. THE FESTIVAL MANAGEMENT’S APPLICATION, INTERPRETATION, AND CONSTRUCTION OF SAID RULES AND REGULATIONS SHALL BE FINAL.


ELIGIBLE EXHIBITS AND APPROPRIATE MATERIAL: THE FESTIVAL IS A FAMILY-ORIENTED EVENT. THE FESTIVAL MANAGEMENT RESERVES THE RIGHT TO DE TERMINE THE ELIGIBILITY OF ANY COMPANY OR PRODUCT FOR INCLUSION IN THIS FESTIVAL. FESTIVAL MANAGEMENT RESERVES THE RIGHT TO LIMIT APPLICATIONS BASED ON THE TYPE OF MERCHANDISE OR FOOD ITEMS THE EXHIBITOR VENDORS WILL SELL OR SHOWCASE DURING THE FESTIVAL. ITEMS PROHIBITED FOR SALE OR DISPLAY INCLUDE, BUT ARE NOT LIMITED TO ALCOHOL, KNIVES, GUNS, FIRECRACKERS, SNAPPING POPS, SILLY STRING, FAKE CIGARETTES, STINK BOMBS, MARSHMALLOW GUNS, SPRAY FOAM, PAINT BALLS, AND ITEMS PROMOTING DRUGS, DRUG PARAPHERNALIA OR HAVE OFFENSIVE LANGUAGE. ITEMS CONSIDERED BY FESTIVAL MANAGEMENT TO BE OBJECTIONABLE OR OF AN INAPPROPRIATE NATURE MUST BE REMOVED-FAILURE TO COMPLY WILL RESULT IN THE EXHIBIT BEING REMOVED FROM THE FESTIVAL. FESTIVAL MANAGEMENT’S DETERMINATION IN THIS REGARD SHALL BE FINAL AND CONCLUSIVE.


EXHIBITS: NO EXHIBIT SHALL EXTEND PAST ITS ALLOTTED SPACE. EXHIBITOR VENDORS MUST PROVIDE ALL EQUIPMENT NECESSARY FOR THEIR OPERATION.


SET-UP: EXHIBITORS WILL BE ABLE TO SET UP FROM 7:00AM TO 10:30 AM ON SUNDAY MORNING. NO VEHICLES WILL BE ALLOWED IN THE EXHIBIT AREA BEFORE 7:00AM ON SUNDAY AND AFTER 10.30 AM. EXHIBITORS VENDORS ARRIVING FOR SET-UP AFTER THE SCHEDULED SET-UP TIME CAN BE RELOCATED TO ANY LOCATION SPECIFIED BY FESTIVAL MANAGEMENT, OR, IF NO ALTERNATIVE IS AVAILABLE, MAY FORFEIT THEIR FESTIVAL PARTICIPATION RIGHTS. NO OVERNIGHT PARKING IS ALLOWED WITHOUT PRIOR PERMISSION FROM FESTIVAL MANAGEMENT. ALL VEHICLES WILL BE TOWED AT THE OWNER’S EXPENSES.


TEAR-DOWN: EXHIBITOR VENDORS IS RESPONSIBLE FOR OWN CLEAN-UP AND TRASH DISPOSAL. PLEASE BREAK DOWN ALL CARDBOARD BOXES. NO VEHICLES WILL BE ALLOWED IN THE EXHIBIT AREA BETWEEN 10.30 AM AND 5 PM ON SUNDAY. EXHIBITORS MUST CLEAN UP COMPLETELY [DISPOSE OF ALL TRASH IN TRASH CONTAINERS, SWEEP BOOTH AREA]. EXHIBITORS VENDORS MAY REMOVE THEIR EXHIBITS AFTER 7 PM ON SUNDAY, MAY 15. DISMANTLING PRIOR TO THESE HOURS MAY RESULT IN NOT BEING ALLOWED TO EXHIBIT THE FOLLOWING YEAR. ALL EQUIPMENT MUST BE REMOVED BEFORE MIDNIGHT, SUNDAY.

EXHIBITORS/VENDORS ARE RESPONSIBLE FOR ARRANGING WITH THE STATE FAIRGROUNDS TO PROVIDING OWN ELECTRIC & OR MAY BRING OWN ELECTRIC GENERATOR. BRING SUFFICIENT EXTENSION CORDS TO REACH DISTRIBUTION PANEL, UP TO 100 FEET. YOU ARE RESPONSIBLE FOR BRINGING YOUR OWN WATER DURING THE OPERATION OF THE SALE/EXHIBITION.

SALE OF MERCHANDISE: OVER-THE-COUNTER SALE OF MERCHANDISE IS PERMITTED. SEE SECTION 2 FOR PROHIBITED ITEMS. IT IS THE RESPONSIBILITY OF THE EXHIBITOR TO REGISTER FOR, COLLECT, AND REPORT APPROPRIATE SALES TAXES.


LICENSES: THE CITY OF TAMPA REQUIRES A BUSINESS LICENSE FOR EACH EXHIBITOR-YOUR APPLICATION FEE INCLUDES THE BUSINESS LICENSE FEE. FOOD VENDORS ARE REQUIRED TO HAVE A TEMPORARY PERMIT THAT IS INCLUDED FROM THE HILLSBOROUGH COUNTY HEALTH DEPARTMENT-CONTACT THE HEALTH DEPARTMENT AT (813) 307-8000 FOR MORE INFORMATION.


INDEMNIFICATION: EXHIBITOR VENDOR AGREES TO INDEMNIFY AND HOLD HARMLESS THE ARAB AMERICAN COMMUNITY CENTER, AND ITS RESPECTIVE GOVERNING BOARDS, VOLUNTEERS AND OFFICERS FROM ANY AND ALL LIABILITY OF WHATEVER NATURE FOR PERSONAL INJURY, PROPERTY LOSS, OR PROPERTY DAMAGE SUSTAINED BY THE EXHIBITOR VENDOR AND/OR HIS EMPLOYEES AND REPRESENTATIVES. LIABILITY AND LOSS INSURANCE IS THE RESPONSIBILITY OF THE EXHIBITOR VENDOR.


COMPLIANCE: EXHIBITOR VENDOR, ITS EMPLOYEES AND REPRESENTATIVES, SHALL OBSERVE AND COMPLY WITH ALL FEDERAL, STATE, COUNTY AND CITY ORDINANCES, RULES AND REGULATIONS. FOOD VENDORS MUST COMPLY WITH ALL HILLSBOROUGH COUNTY HEALTH DEPARTMENT GUIDELINE AND PERMIT REQUIREMENTS. VENDORS USING COOKING OIL WILL NEED A TYPE K EXTINGUISHER PER CITY CODE OTHERWISE ABC MULTIPURPOSE (NO LESS THAN 5#) EXTINGUISHERS ARE REQUIRED FOR FOOD VENDORS. VENDORS UTILIZING DEEP FRYERS MUST BE IN AN APPROVED FACILITY- NO TENTS WILL BE ALLOWED. NO COOKING ALLOWED IN NYLON OR PLASTIC TENTS. ALL GRILLS/HEATED COOKING APPLIANCES MUST BE IN A SECURE AREA AND NOT ACCESSIBLE TO THE PUBLIC.


CANCELLATION AND REFUNDS: CANCELLATIONS WITHIN THIRTY (30) CALENDAR DAYS PRIOR TO December 10, 2017 WILL BE SUBJECT TO A FIFTY PERCENT (50%) PENALTY. CANCELLATION AMOUNTS WILL BE DEDUCTED FROM THE VENDOR’S REFUND. NO CANCELLATION AFTER December 10, 2017 WILL BE ACCEPTED. AACC. RESERVES THE RIGHT TO CANCEL THE VENDOR’S PARTICIPATION IN THE EVENT AT ANY TIME. ALL CANCELLATIONS MUST BE RECEIVED IN WRITING. CANCELLATION DATE TO BE DETERMINED BY POSTMARK OR DATE OF EMAIL.